Is your print infrastructure Covid-secure?

By Stephen Lowndes, Account Manager at Toshiba

Whilst a COVID-19 vaccination programme is in full swing; it is very likely that restrictions in one form or another will be with us for many months to come. Organisations across the housing sector are hopeful that they will be able to return to their workplace as infection rates begin to fall. But how can organisations minimise the possibility of outbreaks amongst their workforce. A small part of this focuses on the use of communal devices such as office printers, scanners and photocopiers.

Many different users will come into contact with your print devices on a day-to-day basis. Through regular cleaning, the use of accessories and a number of software solutions, users can continue their operations as normal, whilst helping reduce the risk of infection. There are a few practical steps that can be taken to minimise possible transmission of the virus whilst using their print devices.

Minimising Contact

Stylus Pens | One way of minimising cross-contamination is by minimising contact with communal devices – for example by issuing stylus pens to employees. These allow each person to operate devices, without having direct contact with the touch screen or buttons.

Printing | Many common software solutions can reduce the need to touch user interfaces. Allowing users to authenticate themselves and release print jobs with their ID cards rather than typing in a PIN is a great first step and easily manageable.

Mobile Apps | Toshiba’s e-BRIDGE Print & Capture app* allows for contactless mobile printing and document capture from tablets and smartphones. The app supports a number of cloud services, as well as being able to print from or scan to local and shared servers on a network, by simply scanning a QR code on the multifunction printer (MFP) display to print.

Cleaning and Disinfecting Devices

Preventing all contact with a device isn’t practical – users will still need to pick up prints or place documents on the device for scanning/copying. Therefore, regular cleaning and disinfection of frequently used contact surfaces is imperative to prevent viruses and bacteria from spreading from one person to another. We recommend the regular use of 90% isopropyl alcohol to clean all surfaces of your Toshiba print devices. We have also put together a full cleaning guide for printers and multifunction devices – A guide on safely cleaning your devices is available here. However, please check with your provider for any specific requirements.

It is relatively simple to minimise contamination of your print devices. Take steps to minimise contact with buttons, touch screens and paper trays and then carry out regular cleaning to minimise the risk of areas which users have to touch to operate the device.

*only available on Toshiba devices

If you have any questions on how to adapt your print infrastructure, please get in touch with your Toshiba account manager – Stephen Lowndes – who would be happy to answer any questions you may have. Alternatively, you can find more information on Toshiba’s services and solutions here.